Sharing your thoughts about your work helps drive real change. It is one of the best ways we have to voice our opinions confidentially with the goal of improving our own work lives, those of our colleagues and UCSF overall. The survey is also an investment in us as staff to ensure we have what we need to be successful. We really hope you will express your opinions and help make a difference in your workplace through this voluntary survey.

Invited staff can take the survey in one of three ways while the survey is open:

1. Check your UCSF email and junk folder for your personalized survey link from the vendor Gallup [email protected].
   • Do NOT forward your unique link or ask others for their personal survey link!
2. Login to UCSF’s Gallup Access (via MyAccess).
3. Visit Gallup 2026 Survey webpage & input your UCSF Employee ID 
   The Gallup 2026 Survey webpage requires knowing your 9 digit UCSF ID & omitting the first “0” upon entering.

The survey is available in English, Spanish and Mandarin via computer or mobile browser.

If you are invited, you’ll receive an email from Gallup on the survey launch date, plus reminder emails if you have not yet taken the survey throughout the survey open period on the Fridays and Tuesdays following, as well as every day on the last week of the survey.

Eligible participants include: UCSF Campus and Health staff on payroll during the survey period, including Hyde, Stanyan, and BCH staff and physicians (San Francisco and Oakland). 

Not included: some short-term or part-time staff, faculty/non-faculty academics and staff hired within 3 months of the survey launch.

• Check your "junk" email folder 
  for messages sent from the vendor Gallup [email protected].
• Try accessing the survey via Gallup Access (via MyAccess) instead.
• Ask your manager (or delegate) to confirm your inclusion.
  Managers and delegates can  see “who’s on my team” (4-min video) in Gallup Access. 

Keep in mind that some short-term, part-time and newly hired staff (within 3 months of survey launch) are not invited to this survey.

Think of the survey as a snapshot of a team at a specific point in time, rather than a team roster that updates continuously. Survey participants are based on employees who are active on payroll during the survey period.

• Regarding leaves, employees active at any point during the survey period are eligible to participate, even if only for part of the timeframe.
• Employees who separate before the survey launch are automatically removed. If separation occurs between roster submission and survey launch, updates are reflected during the final week of the survey and in participation rates.
• Newly hired, short-term, or part-time staff may not be included in the current survey cycle. This helps ensure feedback reflects staff with experience in their role and department. Eligible staff will be invited in future survey cycles and can participate in team action planning.

Can we make changes to my survey team? No, participants cannot be added or removed after the survey roster is finalized, to ensure consistency and accuracy in results. 

What if my role, manager, or department recently changed? Staff should respond based on their current work environment at the time they take the survey, regardless of reporting changes.

Yes! Log into Gallup Access and click "Help."

Managers and their delegates can view who's on your team within Gallup Access -- watch a 4min video to learn how. Navigation support, including "How to Access Your Survey Results," is posted on our engagement managers website.

The independent research organization Gallup Inc. administers the UCSF Staff Engagement Survey according to strict confidentiality policies. Gallup has been around for more than 70 years, known and trusted around the world for conducting polls and research-based consulting. At no time will Gallup share data with UCSF in a way that would directly connect you to your responses.

Gallup NEVER shares the origins of individual feedback with UCSF or an affiliate, not even with senior leaders or managers. All results are reported at the team level, grouped when there are five or more responses -- if there are fewer than five responses to any given item, the responses will not be shared directly and will roll up to the higher level team. Gallup experience has shown that when there are five respondents in a group, it is very difficult to figure out one person’s answers.

Variables such as age, gender, ethnicity and race are considered private workplace variables, so team managers do not have access to that level of survey report detail. Other categories (such as primary work location) are not private, so managers will be able to look at reports by those details. Again, all results are grouped by 5 or more respondents, so no individual's survey answers can be singled out.

They are different, and we strongly encourage you to participate in all survey opportunities.

• UCOP Employee Engagement Survey is a separate survey for eligible campus-based policy-covered career staff, developed by the Council of University of California Staff Assemblies (CUCSA) and systemwide Employee Relations. It is designed to help better understand the views, experiences and needs of policy covered staff on a range of topics related to working at UC, including career development, performance management, staff engagement and workplace interactions. Last released in 2021, it is expected for release in April 2026.
• UCSF Climate Survey is a separate survey which occurs every 3 years, last released in 2025, and is focused on the climate as it relates to interpersonal, academic and professional interactions for staff, learners and faculty.
• UCSF Staff Engagement Survey focuses on the employee experience and Engagement Action Planning goals built on a yearly basis for nimble organizational prioritization.